Office Manager

Small professional services firm located in Back Bay is seeking a creative and dependable individual to help manage our office. We are looking for a smart generalist rather than a skilled administrator, with some tech savvy and can-do attitude who can excel at performing the following tasks:

• General office management and maintenance
• Client greeting both in person and by telephone
• Plan and organize events for the firm, both on and offsite
• New hire onboarding
• Work with Finance on invoicing, deposits and reconciling monthly corporate expenses
• Manage and maintain relationships with vendors including hosted email and VOIP phone system
• Experience with search engines and other online research methodologies.
• Project management (client project assistance/management)
• Website/blog management
• A high degree of comfort with technology, including but not limited to proficiency in the Microsoft office suite, experience in widely used web applications, remote access software, CRM systems and basic troubleshooting abilities
• Light computer “help desk” assistance for other local and remote employees (~20) with proprietary industry-specific database software

Other requirements:
Excellent written and verbal communication skills
Ability to prioritize multiple projects/requests and deadlines
Organized and detail-oriented
Aptitude for creative problem solving and critical thinking

BA or BS Degree

Ability to adjust working hours when needed would be highly valuable

There is not a lot of “water cooler” culture in our firm.  Often, this person is there with only 1 other person in the office.  Therefore, if someone is looking for office relationships as a deep part of their social fabric, this role will likely not deliver on that vector.

This is a PT position.  Perfect for a college or grad student or someone seeking mother’s hours.  Some hours can be remote but the position will require 2-3 days a week in our Back Bay office.

Please submit resume and cover letter including your minimum compensation requirements (in either an hourly wage or annual salary) here.